Long hours spent behind a desk don’t always result top-quality output. Sometimes, juggling projects, meetings, colleagues and everyday problems result in a lack of efficiency, which can be very disheartening. Seartec, proud distributor of Sharp, has put together a list of tips and tricks which can help to keep you on-track.
Create a SMART to-do list
Listing tasks that are too broad or non-specific can prevent you from tackling them, as they can seem big and overwhelming. Instead, list your goals first and make sure that each one is SMART: specific, measurable, attainable, realistic and timely. This creates a framework that allows you to measure project progress and gives you a deadline to work towards, while preventing you from underestimating the task. Then break your goals down into smaller milestones that can be accomplished within smaller chunks of time, while still keeping you on track to reach your end goal.
Get happy with apps
Technology can help to streamline your tasks and boost your productivity in a number of ways. A full-screen text editor like JDarkRoom gives you a blank page on which to type, hiding all other distractions like email alerts. Or simply use your Microsoft applications like MS-Word or Excel in full screen mode for the same effect.
A to-do list app can also help you schedule, prioritise and keep track of tasks. Any.do syncs across devices, gives you reminder alerts, allows you to share and delegate with colleagues and is available for smartphones, tablets and computers. Carrot is a more light-hearted take on a to-do list app, giving you rewards if you complete tasks and even reproaching you if you don’t!
Don’t be an email addict
Emails can be a sneaky drain on your time and energy, especially if you constantly check your inbox. This means you are always answering new mails as they come in, distracting you from the task at hand. Rather allocate specific blocks of time to check and answer emails, for example three times a day. And remember that using phone calls to resolve small issues or queries also saves time and cuts down on unnecessary emailing back and forth.
Take a break by unplugging
Regular breaks are important to keep your mind fresh and focused – but don’t be tempted to use that time to check social media or text friends. Rather try and change your environment for a few minutes – leave your desk and go outside in the fresh air or grab a snack.
Invest in the right tools
Office technology that is clumsy, clunky and inefficient can slow you down. Invest in smart solutions that streamline workflow and give you results at the touch of a button. Sharp multifunction printers (MFPs) combine printing, scanning, faxing and copying functionality in one machine, with a number of other model-dependent features that allow you to produce marketing collateral, integrate the MFP into your existing IT network, archive documents and much more. Plus Seartec’s uncompromising approach to client service means ongoing technical support and maintenance to minimise down time.
For more information on Seartec’s comprehensive range of Sharp office automation technology go to Seartec’s website or call 0800 474 277 and an account executive will assist you with an obligation-free quote on a tailored solution that perfectly fits your business needs.